Time Management Is The Key To A Successful Project Completion

Time management is the act of planning, controlling and finally executing specific activities, especially to increase efficiency or productivity. It applies to a wide usage area starting from personal time organization and up to business related management. For the best results and highest efficiency, effective time management is necessary

Time is a very interesting resource because it is not part of inventory. It passes by whether used or not. The objective of a project managers should be to effectively utilize the future time allocated to a project in order to ensure maximum productivity. Future time refers to an intangible resource, it is time which has not come to past yet in the course of a project, but which can be traded within the project. Once a project has begun, time is a prime resource available to us to keep the project on track. It helps in scheduling of tasks and losing it is mostly detrimental to the chances of successfully completing a project.

However, the important thing is to be able to effectively manage the time allocated to a project for completion. Effective time management is the key to handling multiple tasks easily. This is a skill that every project managers should exercise at all times. For effective management of a project, there are a few things that project managers need to ensure.

Awareness of Time and Goal

The first thing a project manager should do is to be aware of the usage of time. This means knowing and analyzing time. Analyzing how time is spent daily throughout the week is important. You will be able to figure it out once a pattern is emerging. This helps you find out the time spent on completing every task involved in the project. Listing down each task and the time spent doing it is especially useful. Then, you will be able to determine if there is any pattern transpiring during the week. At the end of this, you can check to see that those tasks done in a week will lead to completing the project successful within the time set.

Planning and scheduling of time to meet the goals of the project

Once you are able to determine how time is spent, you can start planning time to meet project goals by eliminating tasks that can be entrusted to someone else. When there are tasks that are recurring which are usually done every day, you can combine them so they are done a few hours in a day instead. Tasks should be scheduled in sequential order so as to prevent cycling on a single task every day resulting in wastage of time. You can even schedule weekly meetings to answer queries from members and colleagues and inform them about it. Once this is in place, you can find time in a week to review completed tasks and plan for the agenda of the following week.

Conclusion

Time management in the workplace is a crucial factor in the success or failure of a project. Analyzing and planning time is just the beginning. Project managers should follow the plan and learn to deal with unscheduled tasks. Usual practice is to employ a project management software for scheduling and management of time.

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